Every ClickUp environment is configured differently, and no two businesses use HubSpot in exactly the same way. That’s why off-the-shelf integrations rarely deliver what’s needed.
At H&D, we take a consulting-led approach. Our team works with you to understand your specific ClickUp product setup and the data flows that matter most to your business. We then design and build a tailored integration using our Integration Glue Framework, ensuring a clean, scalable, and reliable connection between HubSpot and ClickUp.
The result: your teams get access to the right data in the right place, without manual entry, duplication, or compromise.
Common Use Cases
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Centralising project visibility: sync key project data such as tasks, folders, and lists from ClickUp into HubSpot for complete customer visibility.
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Automating sales-to-service handoffs: trigger workflows in HubSpot when project stages or task statuses change in ClickUp.
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Streamlining internal workflows: update HubSpot records automatically based on project progress in ClickUp.
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Data migration support: use the integration as a one-time migration tool to move project data from ClickUp into HubSpot.
The result: your sales, service, and marketing teams gain a unified view of customer activity, from deal to delivery.
Gotchas, Challenges & Limitations
API Rate Limits
ClickUp’s API enforces rate limits that can affect sync performance when processing large volumes of data. Bulk “discovery” syncs involving thousands of records may take time due to these limits.
Complex Data Mapping
ClickUp’s data model can be intricate, with nested structures like Spaces, Folders, Lists, and Tasks. We often recommend using custom objects in HubSpot to preserve data relationships and maintain clarity across reporting and automation.
Source of Truth
If implementing a two-way sync, it’s essential to clearly define which system (HubSpot or ClickUp) is the “source of truth.” Misalignment can lead to data conflicts and overwrites.
Integration Options
Integrating HubSpot with ClickUp is not a one-size-fits-all exercise. Each business has unique processes, automation needs, and data flows. With years of experience delivering complex HubSpot and project management integrations, we know how to design solutions that work reliably at scale.
iPaaS & Automation Tools
iPaaS platforms and automation tools often look like the “quick fix.” In reality, they come with challenges:
- Expensive: subscription costs add up quickly.
- Constrained: limited flexibility, often unable to handle advanced requirements.
- Outdated: lack of support for newer APIs or ClickUp endpoints.
- Risky: builds can hit tool limitations mid-project, causing delays or scope pivots.
We’re happy to support other platforms, but because they often introduce limitations or unexpected roadblocks, we can’t provide fixed-price quotes or guaranteed timelines. For this reason, we strongly recommend locking in your integration scope, timeline, and delivery date before starting other parts of your project.
If you do choose a different tool, our HubSpot integration experts can still support you on a consulting basis, with blocks of hours available to guide your team through implementation.
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HubSpot Data Sync
Where ClickUp objects and fields are supported by HubSpot Data Sync (part of Data Hub), this is our recommended first option.
Data Sync provides a native, secure synchronisation layer with minimal configuration and ongoing maintenance handled directly by HubSpot, giving teams a fast and reliable way to align core data between systems.
Because ClickUp has a deeply nested data model, Data Sync support may be limited, but where it fits the use case, it offers the fastest and simplest path to alignment within HubSpot’s native integration capabilities.
Where businesses need to sync additional objects, support complex hierarchies, or automate workflows across both platforms, we can help extend HubSpot’s native integration capabilities with additional configuration or custom development.
Custom Integration Development
Some integrations require more than standard mappings or out-of-the-box tools can provide. When your Sage environment involves financial data, multi-object relationships, conditional rules, or processes that must align tightly with HubSpot, we deliver a fully tailored custom integration built around your business workflows.
Our custom development approach allows us to design integrations that connect directly to your data structure, financial processes, compliance requirements, and reporting needs. This ensures a clean, scalable, and future-ready connection between HubSpot and the Sage products used across your organisation.
Integration Options Comparison
Our Approach
What Makes Our Approach Different
- Consulting-Led: we tailor every integration to your ClickUp instance and business needs.
- Future-Proof: built on the latest HubSpot APIs and objects, unlike many packaged tools
- Delivered by Experts: all consulting, design, and development work is handled by H&D / Avidly’s experienced team.
- Cost-Effective: faster to build and maintain than iPaaS solutions, with lower long-term costs
- Proven Framework: To accelerate development and maintain enterprise-grade reliability, our team builds on a structured internal framework that provides best-practice SDLC processes, secure hosting, version control, monitoring, and consistent development patterns
This framework enables rapid setup, stable delivery, and simplified long-term maintenance, while still giving you a fully custom integration tailored to your system architecture and specific HubSpot requirements.
The result: a flexible, reliable integration built to last, delivered by experts who understand both HubSpot and ClickUp inside out.
Hosting, Monitoring & Maintenance
- GCP Logging: We use Google Cloud Platform (GCP) logging for standard monitoring and to track the integration's health.
- Sentry: Sentry provides in-depth error logging and notifications for specific issues.
- ClickUp Activity History: ClickUp provides in-app activity tracking for tasks and projects, but does not expose integration or API-level logs. For monitoring and troubleshooting, we rely on GCP Logging and Sentry within the Integration Glue environment.
All integration approaches, iPaaS, automation tools, and Integration Glue custom integrations, involve hosting costs. Integration Glue Custom Integration hosting typically starts from USD $99 per month. This can be tailored to your business needs (e.g. static IP addresses, custom network configurations) at an additional cost.
With Integration Glue Custom Integration Hosting, you’re covered for major HubSpot updates as well as generic security and framework improvements.
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However, changes to how the integration functions, such as new mappings, transformations, or adjustments to your ClickUp, are not included in the hosting fee.
We’ve also seen with iPaaS and automation platforms that platform changes can cause delays, outages, or require configuration workarounds to keep systems running.
To avoid disruption, we recommend a maintenance contract with H&D, giving you:
- Peace of mind: proactive monitoring and error detection
- Less downtime: quick response to issues before they escalate
- Future-ready integrations: small changes applied as your HubSpot or ClickUp setup evolves
- Continuous improvement: enhancements that keep your integration running smoothly and optimally